On-site event registrationServing Ottawa & Gatineau
Seamless attendee registration and on-site badge printing for conferences and professional events in Ottawa.
Annual Conference
Ottawa · 2026
Alex Tremblay
Your organization here
Delegate · Délégué
Access all sessions
Printing badge
Tremblay · Delegate
The problem
Registration problems are small problems that all show up at once, at the worst possible time. Here is what we are set up to prevent — and what we do about it.
Guests arrive within the same fifteen minutes, and a slow desk becomes the story of the morning.
A desk built for your arrival window
Attendee lists are loaded and checked in advance, badges are ready to print, and the desk is laid out so more than one guest can be processed at a time.
Pre-printed badges end up in the wrong pile, names get misread, and someone always ends up writing on a label with a marker.
Printed on site, proofed in advance
Badges print as each guest arrives, from a list we have already reviewed with you. If something needs fixing, it takes a few seconds at the desk.
Walk-ins, substitutions and title changes arrive just before the doors open, and there is no clean way to handle them.
Walk-ins and corrections are expected
We build room for on-site registrations, swaps and last-minute edits into the workflow, with spare badge stock on hand.
Printers, scanners, laptops, cables — and a volunteer who has never used any of it.
We bring the setup and run it
Equipment, layout, signage and on-site operation are ours to handle. Your volunteers greet guests instead of troubleshooting printers.
A stack of printed lists and a rough head count is not a record.
A clear report after the event
You receive check-in counts, walk-ins and no-shows in a straightforward report afterwards — no interpretation required.
Services
Four services that usually end up split between a planner, a volunteer lead and a laptop. We take the whole desk.
Guests are found and moving in seconds, whether they scan a QR code or simply give their name.
Badges print as guests arrive — accurate, professional, and never pre-sorted into the wrong pile.
We arrive early, set up the desk, run it through the arrivals, and take it all down afterwards.
Know who came, who registered at the door, and who did not show up.
Pricing
One operator, one station, one flat rate for the first 50 attendees. No software to buy and no surprise line items.
Starter
From
$550per event
Up to 50 attendees · one operator · one station · up to four hours of staffed registration
+ $3 per attendee over 50
| Attendees | Quote |
|---|---|
| 50 | $550 |
| 75 | $625 |
| 100 | $700 |
| 125 | $775 |
| 150 | $850 |
| Over 150 | Custom quote |
Above 150 attendees, we quote after reviewing arrival peaks and staffing.
A 50% deposit confirms the booking.
Prices in CAD, before applicable taxes. Introductory pricing, confirmed in a written quote.
How It Works
The process is deliberately simple. Most of the work happens before your guests ever arrive.
Your date, venue, expected attendance, and what the registration desk needs to do. A short call or a few emails is enough to start.
Attendee list handling, badge templates, equipment, and a check-in workflow built around your room and your arrival pattern.
We arrive early, set up, run the desk and stay until arrivals settle — leaving your team free to look after guests and programming.
Everything is confirmed in writing before the event, including what we need from you and when.
Who We Work With
We focus on small and medium-sized events — typically 50 to 150 attendees — across Ottawa and Gatineau. Larger events are quoted after we check arrival peaks and staffing.
Annual conferences, annual general meetings and member events where names matter.
Internal summits, client days, training events and team offsites.
Half-day and full-day sessions with short, sharp arrival windows.
Forums, fundraisers and community gatherings that need to look professional on a careful budget.
Smaller sessions where every guest still deserves a smooth welcome.
Why Choose Us
What you can expect when you work with us — stated plainly, so you can hold us to it.
We are here before, during and after your event — not a national call centre and not a marketplace.
You talk to the person running your registration, from the first quote through to the post-event report.
Printers, scanners, badge stock, laptops and cabling. We bring it, set it up, and take it away.
You do not need a thousand attendees to get professional check-in. Our setup is built for events starting around 50 guests.
On-site support for your guests and your team, in whichever language they are comfortable.
The starter rate is on the site, and your final quote is confirmed in writing before you commit.
Frequently Asked Questions
If your question is not here, ask it in the form below. You will get a straight answer.
We are set up for small and medium-sized events, typically 50 to 150 attendees. Larger events are quoted after we check arrival peaks and staffing. If your event falls outside that range, tell us anyway — we will be honest about whether we are the right fit.
Yes. Check-in computers, badge printers, badge stock and holders, scanners and cabling are all part of the service. We confirm the exact setup with you in advance and bring everything needed to run the desk.
In most cases, yes. We check guests in from whatever attendee data you can provide — an export from your registration platform is usually all we need. We confirm the details with you before the event, so compatibility is never left to be figured out on the day.
Yes. Walk-in registration, on-site additions and last-minute corrections are handled at the desk. Tell us how you would like walk-ins treated and we will build it into the workflow.
Yes. Because badges are printed on site rather than in advance, a name correction, title change or role update takes a few seconds instead of a hand-written badge.
Yes. Our service area covers Ottawa and Gatineau. Travel within the Ottawa–Gatineau area is stated up front in your quote, so there are no surprises afterwards.
Four to six weeks is comfortable and gives us time to prepare badge templates and the check-in workflow properly. Shorter timelines are often possible — ask, and we will tell you what is realistic.
Pricing is published: the starter rate is $550 for up to 50 attendees, plus $3 per attendee over 50. At 150 attendees the price is $850; above 150 we prepare a custom quote after a capacity check. A 50% deposit confirms the booking, and all prices are before applicable taxes.
Standard badges are 4 × 3 in monochrome thermal prints. Premium colour badges are quoted separately.
Tell us the date and what you need. We will tell you exactly how we would run your registration — and what it would cost. Rates start at $550 per event for up to 50 attendees.
Request a Quote
The more you can tell us now, the more useful the first reply will be. A date and a rough attendee count is enough to begin.
We have received your inquiry and will get back to you with a tailored quote, usually within one business day.
Your email application should have opened with your inquiry filled in. Send it and we will get back to you. If nothing opened, email us at hello@badgelane.ca.
EmailPlease try again in a moment, or email us directly at hello@badgelane.ca.
